ByLaws
ARTICLE I - NAME
ASTD Northeast Oklahoma Chapter
ARTICLE II – PURPOSE
Northeast Oklahoma Chapter of ASTD is a professional association that serves its members and the community by providing leadership in human resource development, training and learning.
The Chapter is committed to the following:
· Creating an organization that demonstrates how teamwork and a cooperative spirit develop synergy and foster greater satisfaction for everyone involved.
· Encouraging multi-cultural and industry-diverse membership that truly reflects Northeast Oklahoma.
· Attracting and retaining members from all parts of the training and human resource development profession with appropriate programs and services; providing well-defined, solid systems and procedures for all chapter functions.
· Serving our community, both by modeling best practices and by encouraging legislative efforts to promote human resource development.
· Constantly striving to increase community awareness and public recognition for training and development and those companies and individuals who are dedicated to its excellence.
ARTICLE III – CODE OF ETHICS
The ASTD Code of Ethics provides guidance to members to be self-managed human resource development professionals. Clients and employers should expect from ASTD members the highest possible standards of personal integrity, professional competence, sound judgment and discretion. Developed by the profession for the profession, the ASTD Code of Ethics is the Society’s public declaration of its members’ obligations to themselves, their profession and society.
Members strive to...
· Recognize the rights and dignities of each individual.
· Develop human potential.
· Provide employers, clients, and learners with the highest-level quality education, training, and development.
· Keep informed of pertinent knowledge and competence in the human resource field.
· Improve the public understanding of human resource development and management.
· Conduct themselves in an ethical and honest manner.
· Maintain confidentiality and integrity of the practice of our profession.
· Support their peers and avoid conduct which impedes the practicing of their profession.
· Comply with all copyright laws and regulations governing their positions.
· Fairly and accurately represent their training, human resource development/human resource management credentials, qualifications, experience and ability.
· Contribute to the continuing growth of Northeast Oklahoma Chapter of ASTD and its members.
ARTICLE IV - MEMBERSHIP
Section 1: Eligibility
Membership in the chapter is open to those who have interests or responsibilities in training, human resource development, workplace learning and human performance improvement; adult learning; are interested in advancing the objectives of the chapter and the Society; adhere to the Chapter Code of Ethics and subscribe to and are qualified under these bylaws. A chapter member in good standing is one who meets the requirements for membership, and whose chapter dues are paid for the membership year.
Section 2: Voting
Each member in good standing shall have a vote and full membership rights.
Section 3: A member in good standing is:
1. One who meets the requirements of membership in Section 1 of this Article.
2. One whose yearly chapter dues are current.
Section 4: Student Membership
To qualify for the student membership, the student must be attending a degree-granting college or university full-time. (See Article VII.)
Section 5: National Membership
National membership in ASTD is encouraged for all chapter members.
· All chapter directors are required by National ASTD to hold National ASTD membership.
Section 6: Diversity
The Chapter does not discriminate based on race, creed, national origin, gender, physical or mental disability, color, or sexual orientation.
ARTICLE V - DIRECTORS
Section 1: Duties and Responsibilities
The management of the affairs of the chapter shall be vested in the Board of Directors. It shall be the duty of the Board to carry out the objectives and purposes of the chapter, and to this end it may exercise all powers of the chapter. The duties of the Board shall include; establishing policy for the operation of the chapter; determining the annual budget; approving categories of membership; authorizing new committees of the chapter; and performing other functions as appropriate for the Board of Directors.
Section 2: Chapter Directors
Directors of the Chapter are elected annually at a regularly scheduled meeting. Elections are scheduled so that the President and other Directors may attend the National ASTD Leadership Conference. All chapter directors must be both National and chapter ASTD members when they assume their duties on
January 1.
Section 3: Candidates for Office
Candidates for office shall be nominated by the standing Nominating Committee consisting of the Immediate Past President (Chair), the President, the President-Elect, and three additional members. The committee shall first consider for the office of President-Elect those persons who have served as Chapter Directors during the two most current years. The Nominating Committee publishes the proposed slate at least one month before the election. The new Directors assume their duties on the first day of the calendar year following the election.
The elected Directors of the organization are President, President-Elect, Secretary, Treasurer, Vice-President of Programming, Vice-President of Special Programming, Vice-President of Marketing, Vice-President of Membership, Vice-President of Accommodations, Vice President of Internal Communication and three At-Large Directors. These Directors and the Immediate Past-President are voting members of the Board and are referred to as the Board of Directors.
· Elected Directors may not succeed themselves more than three years in the same office.
Section 5: Advisory Directors
The President may appoint additional Advisory Directors for a one-year term. Additional Advisory Directors may attend Board Meetings but do not have a
vote on the Board. Appointed Advisory Directors may be re-appointed annually by the succeeding President.
Section 6: Termination of Directors
By majority vote of the Board, any elected Director who misses three consecutive Board of Directors or monthly Chapter meetings may be required to resign his/her office. Other causes for termination include failure to fulfill prescribed duties or failure to abide by the Constitution and Bylaws and Code of Ethics.
Section 7: Formation of Committees
Directors may form committees or appoint assistants to assist them in performing their duties. Committee Chairs are required to be local chapter members and are encouraged to attend Board Meetings.
Section 8: The duties of the Directors are:
1. The President presides at all meetings of the Chapter and Board of Directors. He/she appoints all ad hoc committees and directs the Chapter’s administration. The President represents the Chapter to National ASTD. The President is encouraged to attend the National ASTD Conference and the ASTD Leadership Conference.
2. The President-Elect presides in the President’s absence at all meetings of the Chapter and Board of Directors. He/she assists the President, particularly by overseeing the activities of the Vice Presidents of Programming, Special Programming, facilitates strategic planning, and serves on the Nomination Committee. In the event of the resignation, incapacity, or death of the President, the President-Elect becomes President for the remainder of that term in office. The President-Elect may then serve as President for his/her regular term. He/she fulfills other duties as requested by the President.
3. The Vice-President of Programming develops and implements monthly Chapter programs and fulfills other duties as requested by the President.
4. The Vice-President of Special Programming develops and implements programs other than the monthly programs and fulfills other duties as requested by the President.
5. The Vice-President of Marketing is responsible for all external publicity, including press releases. He/she coordinates with the Vice-President of Internal Communication. He/she also fulfills other duties as requested by the President.
6. The Vice-President of Internal Communications publishes the monthly newsletter and may assist with other projects as requested. He/she coordinates with the Vice-President of Marketing. He/she fulfills other duties as requested by the President.
7. The Vice-President of Membership promotes chapter and national membership, maintains accurate membership records, provides orientation for new members, publishes an annual member directory and provides information about membership to prospective members. He/she fulfills other duties as requested by the President.
8. The Vice-President of Accommodations makes monthly meeting arrangements, arranges for any equipment needed by the speaker, provides the Vice-President of Membership with the meeting attendance and collects meeting fees from attendees. The Vice President of Accommodations coordinates with the Vice-President of Programming. He/she fulfills other duties as requested by the President.
9. The Secretary keeps minutes of all Chapter and Board meetings, maintains Chapter policy and procedure manuals, and serves as chapter Archivist. He/she fulfills other duties as requested by the President.
11. The Treasurer collects all dues and assessments. He/she makes all disbursements and keeps financial records for the Chapter. Upon retirement from office or upon request by the Board of Directors, he/she shall submit the financial records for annual audit. He/she fulfills other duties as requested by the President.
12. Elected At-Large Directors counsel and assist the President and Board of Directors. They conduct special projects and fulfill other duties as requested by the President. Such positions might include:
a. Position Referral Service (PRS)
The At-Large PRS Director submits position announcements for publication in the chapter newsletter, announces such positions at monthly meetings, and coordinates the submission of interested members' resumes to such companies.
b. Special Interest Groups (SIGs)
The At-Large SIGs Director organizes special interest groups for the chapter in accordance with perceived chapter needs. The SIGs Director seeks especially to encourage multi-cultural and industry-diverse SIG groups within the chapter.
13. Appointed Advisory Directors counsel and assist the President and Board of Directors on assigned projects of importance to the Chapter. These are non-voting positions.
14. The Immediate Past-President chairs the nominating committee and advises the President and Board of Directors. The President and President-Elect also serve as members of the nominating committee along with three additional committee members.
Section 9: Terms of Office
Term of office for all Board of Directors is one (1) year.
Section 10: Duties of Directors
The duties of the elected Board of Directors are:
1. To determine the policies of the Chapter under the local and national Constitution and Bylaws.
2. To counsel the President.
3. To provide for the annual financial review of Chapter records.
4. To fill vacancies occurring on the Board of Directors, excepting the President-Elect. Board nomination and a vote of the membership will fill a vacancy for the office of the President-Elect.
ARTICLE VI - MEETINGS
Section 1: Calling Meetings
The President calls meetings of the Board of Directors, or three members of the Board may request a meeting by written request to the Secretary.
Section 2: Schedule and Location of Meetings
The Board of Directors determines the schedule and location of Board and Chapter meetings.
Section 3: Board of Directors Quorum
A quorum of the Board constitutes a simple majority of voting members (51%). It is possible for the board to achieve a quorum by requesting a vote of the board members on a specific issue through written response by mail, e-mail or fax.
Section 4: Membership Quorum
A membership quorum equals twenty percent (20%) of the total local membership or at least twenty members present at a meeting announced by official notice itemizing the business to be transacted.
Section 5: Conduct of Meetings
All meetings shall be conducted according to Robert’s Rules of Order.
ARTICLE VII - CHAPTER FUNDS
Section 1: Chapter Membership Dues
The Board of Directors sets dues of the local Chapter and the time when dues become payable.
Section 2: Student Membership Dues
Student membership in the Chapter will be one-half of regular membership dues.
Section 3: Reduction of Dues
The Board of Directors may waive, cancel, or reduce payment of dues of a member for any period.
Section 4: Termination of Membership
Membership is terminated when dues are delinquent more than sixty (60) days.
Section 5: Fiscal Year
The fiscal year coincides with the calendar year.
Section 6: Reimbursements
Requests for reimbursements should be submitted to the Treasurer and should include receipts and completed “Request for Reimbursement” forms. In the event the Treasurer is not available, board members who have the authority to write checks drawn on chapter funds may write reimbursement checks once a reimbursement form and appropriate documentation is supplied. Board members who have this authority may not write reimbursement checks for themselves, but should request that the Treasurer or another board member who has this authority write such checks.
ARTICLE VIII - SPECIAL COMMITTEES
Section 1: Special Committees
The Directors may create committees to assist them in their duties.
Section 2: Duration of Committees
Members of special committees serve for the duration of the President’s term or on an ad hoc basis.
Section 3: Extension of Committees
The succeeding President may extend the term of special committee members.
ARTICLE IX - AMENDMENTS
Section 1: Submission of Amendments
Proposed Constitution and Bylaw amendments are submitted in writing to the Secretary one month before taking a vote. The proposed changes are submitted for inclusion in the next issue of chapter newsletter for distribution to the membership. The proposal is also read at the next regular meeting.
Section 2: Approval of Amendments
These Bylaws may be amended either by a majority vote of a quorum at a regular chapter meeting or a quorum vote of the chapter members responding to a published ballot.
ARTICLE X - DISSOLUTION
If this chapter dissolves, all assets will be turned over to National ASTD.